Difference between revisions of "Passwords and Password Groups"

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= <span style="color:#800000">'''Passwords and Password Groups''' =
 
 
 
 
This section discusses how to add employees in RTS, and the varying password levels. The Password screen is accessed by selecting '''<code>Setup – Password</code>.'''  
 
This section discusses how to add employees in RTS, and the varying password levels. The Password screen is accessed by selecting '''<code>Setup – Password</code>.'''  
  

Revision as of 21:52, 8 January 2019

This section discusses how to add employees in RTS, and the varying password levels. The Password screen is accessed by selecting Setup – Password.

SU Password.JPG

This is an important step that should be done as soon as possible.

The section is divided into five parts:

  • RTS Preconfigured Groups
  • How to add Custom Groups
  • Adding Users
  • Setup Password Features
  • Explaining Different Tabs

RTS Preconfigured Groups

The RTS password module screen is loaded with password groups available to assign to your employees. These groups include:

1) Cashier – Only allowed to sell and clock in and out

2) Disabled – Zero Level, used when the employee is no longer working at the theater.

3) General Manager – Highest level under owner. Can access all reports beside web reporting and most editing functions in RTS.

4) Manager – Lower level to General Manager with less clearance.

5) Owner – Highest clearance in RTS with full access.

6) Shift Manager – 7000 level, less access than manager level.

7) Timeclock Only – Can only clock in and out. Not able to sell.

Note: These settings are not able to change unless a group is first selected, and then changed to Custom in the drop-down. If you would like to create your own password settings, please see the following steps.

Creating Custom Groups

The RTS password module screen is loaded with password groups available to assign to your employees. These groups include:

1) Navigate in RTS to Setup – Password Groups

SU PasswordGroups.JPG

2) To add a group, RTS recommends using the clone feature. To clone, choose the password group you would like to base the new group. Select Clone.

3) A window will prompt verifying if you would like to create a new group based on the selected password group. Select Yes to continue and enter the new group name.

4) A new group will appear in the drop-down with the varying options now available to be marked as true or false. Configure the group accordingly and select Save when done. Please repeat these steps as needed or your Password Groups. Please see below for an explanation on the different password categories.

Adding New Users

After your groups are ready, you may add employees into your system.

1) Navigate in RTS to Setup – Password

SU Password.JPG

2) Select Add User.

3) Enter the First Name followed by the Last Name

4) Enter a password then verify the password

5) RTS will ask if you would like to associate the employee number using a social security number or use a randomly generated number. Select No.

6) Choose a password group for the employee. Using the steps above, select either a RTS preconfigured group or a custom group using Setup – Password Groups.

SU PasswordGroups.JPG

7) After selecting the password group, RTS will ask if you would like to create the new user. If you are satisfied with the settings, select Yes or No to repeat the steps. Once complete, the new user will appear in the password window.

Setup – Password Features

Changing Passwords:

If you are changing the password for a different user:

  • Select Change Password under Selected User and have the employee name selected. It will not prompt for the old password and only the new password. You must have the appropriate password level to complete this step.

If you are changing the password for yourself

  • Select Change Password under Current User. It will prompt to enter in the old password first, and then enter in the new password.

Add Fingerprint:

You may add a fingerprint to login in addition to a standard password.

If you are adding a fingerprint for a different user:

1) Select Add Fingerprint under Selected User and have the employee name selected.

2) A window will prompt to add a fingerprint four times.

3) When done, the user can now log in using their fingerprint.

If you are adding a fingerprint for yourself

1) Select Add Fingerprint under Current User.

2) A window will prompt to add a fingerprint four times.

3) When done, the user can now log in using their fingerprint.

Edit User

1) Select the user you would like to edit

2) Choose Edit User.

3) A window will prompt to edit the name or edit employee number. Please edit the desired settings accordingly.

Delete User

  • This feature will delete the highlighted employee. Instead of deleting the user, you may also set the user to be a disabled setting.

Setup – Password Tabs Explained

Cards Settings

This section controls settings for credit cards and Mag cards

Register Mag Card

Allows user to register a mag card with the customers name and address.

Lookup Registered Cards

Allows user to search for registered mag cards.

Credit Card Setup

Allows user to configure Credit Card Service Providers.

Clear Mag Cards

Allows user to remove all information from a mag card.

Enter New Mag Card

Allows user to add new mag cards to the system.

Manual Card Entry

Allows user to process mag cards without using a card reader.

Manual Credit Card Entry

Allows user to process credit cards without using a card reader.

Manual Credit Card Amounts

Allows user to process credit card sales and refunds for user specified amounts.

Edit registered cards

Allows user to edit a mag card’s registered user information.

Issue Monthly Pass

Allows user to issue a monthly pass.

Transfer Cards

Allows user to transfer data from one card to another.

Manual Add Points

Manually add points to gift cards.

Void Credit Credits

Execute void transactions via credit card purchase on the selling screen

Marketing Creator

Access to Online Gift Purchase Logs

View Full Mag Card in Log

When viewing mag card report, user can see full card number instead of last four digits.

Bulk Card Functions

Access by navigating to Setup – Mag Cards – Bulk Card Functions.

SU MagCards BulkCardFunction.JPG

This screen is for configuring gift card options and generating gift card numbers.


Close Settings

This section controls the access to closing stations and making cash drops.

Access Deposit

Allows user to access the deposit station.

Close Station

Allows user to close stations.

Mid Shift Cash Drop

Allows user to use the cash drop function.


Database Settings

This section controls access to functions that can alter the database, edit reports, backup and restore the entire database, edit deposit sales and more.

Backup

Allows user to backup of database records.

Restore

Allows user to restore database records from backup files.

Edit Deposit

Allows user to edit the total deposit amount after the deposit has been closed using the Edit Deposit Window.

Delete Data

Allows user to delete database records.

Export Deposit

Allows user to export the deposit and ticket database to ASCII or accounting software.

Edit Deposit Sales

Allows the user to edit non-inventory items in the reporting database.

Edit Closed Stations Deposit

Allows the user to edit the individual stations deposit amounts before the deposit station is closed.

SQL Query

Permits user to run SQL Queries


Discount Settings

This section controls the discounts settings.

Sell Discount

Allows user to sell an employee discount concession item.

Receive Discount

Allows user to buy employee discount concession items.

Manual Discount

Allows user to enter non-calculated discount amounts.

Discount Setup

Allows user to configure the employee discount settings using the setup concession employee discount window.

Override Discount Restrictions

Allows user to override discount restrictions.

Pickup Tab Password Settings

This tab controls the ability to view and access the Pickup Viewer.


Pickup Settings

This section controls the ability to view and access the Pickup Viewer.

Access pickup viewer

User can access the pickup viewer

Configure pickup viewer

User can configure the pickup viewer


Selling Settings

This section controls the access to the selling and voiding functions in RTS.

Sell Tickets

Allows user to sell tickets

Void Tickets

Allows user to void tickets. If the tickets have not been printed, a user without this setting may void them from the register.

Ticket Previous

Allows user to sell and void tickets for a show time before the best calculated show time.

Can Sell Passes

Allows user to sell zero priced tickets.

Void Concession

Allows user to void concession items. If the transaction has not been tendered, any user may void from the register.

Ticket Code

Allows user to enter a new ticket code. This is only used in keyboard selling mode.

Advance Tickets

Allows user to sell advance tickets. Advance tickets are tickets for a selling date in touch screen mode or any future show time after the next show time within 6 hours in keyboard mode.

Open Cash Drawer

Allows user to open the cash drawer without completing a transaction.

Over Sell Auditorium

Allows user to sell more tickets for a show time then there are seats in the auditorium.

Issues passes

Allows user to issue passes.

Issue Custom Gift Certificate

Allows user to issue gift certificates.

Protected Concession Item Sale

Allows user to sell a protected concession item sale.

Credit Card Refund

Refund Credit Card transactions

Print Pickup Tickets

Print advanced tickets purchased online

Swap Seats

Change seats using the reserved seating feature.

Kiosk Single Seat Override

Override the single seat warning in kiosk mode

Hold Reserved Seats

Hold seats for reserved seating

Sell Companion Seats

Sell companion seats for reserved seating

Sell Wheelchair Seats

Sell wheelchair seats for reserved seating


Stock Settings

This section controls the access to inventory correction, stocking in and out and transferring inventory.

Stock In

Allows user to stock item in to the system using the stock in / out window.

Stock Out

Allows user to stock item out of the system using the stock in / out window.

Stock Transfer

Allows user to transfer stock between stations using the stock transfer window.

Access Inventory Correction

Allows user to access the inventory correction window.

Waste

Allows user to waste inventory items.


Transfer Settings

This section controls the access to data transfers and Rentrak or Hollywood software.

Data Transfer

Allows user to user the communications functions to send and receive database records using the Remote Data Connections Window.

Setup Data Transfer and Remote Control

Allows user to setup data transfers and the remote-control function

Rentrak and Hollywood Software

Allows user to send gross information to Rentrak or Hollywood Software.


Timeclock Settings

This section controls the time clock settings.

Enable Time Clock Punch

Allows user to punch in and out using the time clock.

View Time Clock Punches

Allows user to view and print time clock reports.

Edit Time Clock Punch

Allows user to manually edit time clock entries.

Schedule Employees

Allows user access to the employee schedule.

Setup Time Clock

Allows user to configure time clock options.

Override Schedule Time (All)

Allows user to override schedule lockouts when using the time clock and override lockouts for other employees.

Override Schedule (Myself)

Allows user to override schedule lockouts for their own password when using the time clock.

Enable Scheduling

Allows user to be scheduled

Prompt to Punch In

Prompts user to punch in

Setup Payroll

Allows user to setup payroll reporting

Payroll Reports

Allows user to view the payroll reports

View Tab Password Settings

This tab controls the access to many of the reports, over and under totals and stockrooms.


Reports Section

This section controls access to reports.

General Reports

Allows user access to daily reports not over 3 days old. See Old Reports

Old Reports

Allows user access to all reports except summary reports.

Summary Reports

Allows user access to summary reports

Show Sales Before Deposit

Allows user to view sales and inventory levels before the deposit is closed.

View Over / Under Total

Allows user to view the over / under total amount when closing a station.

View Over / Under Open

Allows user to view the total over / under when closing a station.

Access Stockrooms

Allows user to access stockroom stations

Multiple Locations

Allows user to access non-local theatres reports and settings that are included in the local networks database. This option is used to control manager access to information when the local theatre is a remote data location for other locations.

Access Web Reporting

View reports form any outside browser, tablet or mobile device. See our wiki page for instructions on how to configure. Web Reporting


Setup Settings

This section controls the access to most of the setup menu.

Show Times

Allows user to setup and modify show times using the show schedule window. Also allows the user to setup and modify film titles using the Setup Film Window.

Passwords

Allows user to add new passwords and change their password using the setup password window. This also allows access to the setup password group window.

Local Computer

Allows user to modify the local computer configuration using the Setup Local Computer Window.

Prices

Allows user to modify all prices in the system. This setting enables access to Setup Items, Setup Ticket Price, and expiration of old super savers.

Conc Setup

Allows user access to the Setup Concession Menu Items.

Keyboard

Allows user access to the setup keyboard window.

Ad Line

Allows user to modify the Advertising Line printed on the ticket.

Screen Information

Allows user to modify the auditorium configuration using the Setup Auditorium Window.

Theatre Name

Allows user access to changing the local theatre database name using the setup theatre name window.

Addresses

Allows user access to the address list window.

Accounting

Allows user access to the setup accounts window and the setup account allocation window.

Rentrak, Hollywood Software and EDI

Allows user to configure Rentrak or Hollywood automated gross reporting.

Currency

Allows user to configure currency configuration

Register Layout

Allows user to access the register layout screen

Custom Gift Certificates

Allows user to setup gift certificates


Other Settings

This section controls the access to misc settings in RTS.

Shell

Allows user access to the windows shell.

Utilities

Allows user access to Actions / Close Tickets and other miscellaneous menus.

Exit Rts System

Allows exiting the ticketing software.

Scan Documents

Allows user to scan and attach documents to the deposit.

Send Faxes and Email

This is currently not implemented in the windows version.

Access Email

This setting is not used in the windows version.

Schedule Departments

Allows user access to the employee schedule department list.

Schedule Employees

Allows user access to the schedule employee’s window.

Ad Display Setup

Allows user to configure the ad display


Internet Settings

This section controls access to web, email and posting showtimes to RTN.

Post Show Times to Web

Allows user to update the website using the current show schedule.

Access Web Site Passwords

Allows user to edit the current passwords for the show time web site.

Web Browser

Allows user to access the web browser

Setup Web Restrictions

Allows user to configure web restrictions. Allow websites to be viewed etc.

Access default email Client

Allows user to access the default email client.


Kitchen Pickup Viewer Settings

This tab provides settings for the pickup viewer.

Access

User with this setting will have access to the pickup viewer

Configure

User can configure the pickup viewer


Tabs Settings

This section refers to tab settings for quick service and the restaurant interface.

View all Open Tabs

View all open tabs.

Finish Cash Tabs

Complete tabs via cash

Allow Tab Management

Manager setting to manage tabs across multiple users.


Info Settings

This section controls access to web, email and posting showtimes to RTN.

Email Address

Enter your Email Address for the web reporting


Brunswick Settings

This tab controls settings for the Brunswick configuration.

Setup

Allows user to setup Brunswick.