Difference between revisions of "Microsoft Dynamics Export"

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Allocations are created to distribute amounts to ledger accounts that are within Microsoft Dynamics.  
 
Allocations are created to distribute amounts to ledger accounts that are within Microsoft Dynamics.  
  
:1) Select '''Add Field''', then insert the name of the Allocation, the account number associated with it, and whether it will be viewing credit or debit transactions.  
+
:1) Select '''Add Field''', then insert the name of the Allocation, the account number associated with it, and whether it is credit or debit.  
  
 
[[File:MSDynamicsAddField.gif | 800px ]]<br><br>
 
[[File:MSDynamicsAddField.gif | 800px ]]<br><br>
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:''Note: Make sure to highlight the Allocation field that is getting the new Item assigned to it or else it will default assigning the item to the first allocation on the right-hand side.''
 
:''Note: Make sure to highlight the Allocation field that is getting the new Item assigned to it or else it will default assigning the item to the first allocation on the right-hand side.''
  
:Shift Admissions
+
:Shift Admissions -  total tickets for the shift before the deposit has closed
  
:Shift Ticket Gross - ticket gross after the deposit has closed
+
:Shift Ticket Gross - ticket gross before the deposit closed
  
:Shift Ticket Net - ticket net after the deposit has closed
+
:Shift Ticket Net - ticket net before the deposit closed
  
:Shift Ticket Tax 1
+
:Shift Ticket Tax 1 - tax category 1 amount set before the deposit closed
  
:Shift Ticket Tax 2
+
:Shift Ticket Tax 2 - tax category 2 amount set before the deposit closed
  
:Daily Admissions
+
:Daily Admissions - total tickets for the day after the deposit has closed
  
:Daily Ticket Gross
+
:Daily Ticket Gross - ticket gross after the deposit closed
  
:Daily Ticket Net
+
:Daily Ticket Net - ticket net after the deposit closed
  
:Daily Ticket Tax 1
+
:Daily Ticket Tax 1 - tax category 1 amount set after the deposit closed
  
:Daily Ticket Tax 2
+
:Daily Ticket Tax 2 - tax category 2 amount set after the deposit closed
  
:Cash Deposit
+
:Cash Deposit - cash sales when the deposit closed
  
:OverUnder  
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:OverUnder - over/under total when the deposit closed
  
 
:Credit Visa - total sales amount from visa cards
 
:Credit Visa - total sales amount from visa cards
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:Credit Other - total sales amount from other credit cards
 
:Credit Other - total sales amount from other credit cards
  
:Advance Internet Sales -  
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:Advance Internet Sales - total advanced internet sales
  
:Advance Station Sales -  
+
:Advance Station Sales - total advanced station(s) sales
  
 
:Matured Sales -  
 
:Matured Sales -  

Revision as of 00:26, 14 November 2020

This article will explain how to configure a Microsoft Dynamics Export in RTS. In Actions -> Export -> Microsoft Dynamics

Configuring MS Dynamic Export

Configuring the export is done by selecting the Configure Export button in the MS Dynamics Export window.

Note: Make sure, when making any changes to the configuration window, to click on the save and close button.

Creating an Account

Creating an account will allow you to configure the export that will be uploaded to Microsoft Dynamics.

1) Select Add/Edit Account to create the new account name.
2) Once an account is created then allocations and the value (Viewing the Gross, Net, or Tax of the location) of the export can be configured.

Creating Allocations

Allocations are created to distribute amounts to ledger accounts that are within Microsoft Dynamics.

1) Select Add Field, then insert the name of the Allocation, the account number associated with it, and whether it is credit or debit.

MSDynamicsAddField.gif

Assigning Items to Allocations

Deposit sections, subtotal, and concession items can be set as items to allocations fields.

1) Highlight the item on the left-hand side
2) Select <<< Add and then this will then move the item over to the selected field.


MSDynamicsAddItem11-8-20.gif

Note: Make sure to highlight the Allocation field that is getting the new Item assigned to it or else it will default assigning the item to the first allocation on the right-hand side.
Shift Admissions - total tickets for the shift before the deposit has closed
Shift Ticket Gross - ticket gross before the deposit closed
Shift Ticket Net - ticket net before the deposit closed
Shift Ticket Tax 1 - tax category 1 amount set before the deposit closed
Shift Ticket Tax 2 - tax category 2 amount set before the deposit closed
Daily Admissions - total tickets for the day after the deposit has closed
Daily Ticket Gross - ticket gross after the deposit closed
Daily Ticket Net - ticket net after the deposit closed
Daily Ticket Tax 1 - tax category 1 amount set after the deposit closed
Daily Ticket Tax 2 - tax category 2 amount set after the deposit closed
Cash Deposit - cash sales when the deposit closed
OverUnder - over/under total when the deposit closed
Credit Visa - total sales amount from visa cards
Credit MC - total sales amount from master card
Credit Amex - total sales amount from American express
Credit Discover - total sales amount from discover
Credit Other - total sales amount from other credit cards
Advance Internet Sales - total advanced internet sales
Advance Station Sales - total advanced station(s) sales
Matured Sales -


Exporting Microsoft Export

There are two types of exports that can be done in RTS, one is by a specific deposit and the other is by a date range of the deposit.

  • When you select the export button on the MS Dynamics Export window, RTS creates a CSV file that is saved onto the machine.