Difference between revisions of "Timeclock Punch Slip"

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This feature in RTS allows employees to be able to view their total paid hours for the week once they have clocked out for their shift.
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This feature in RTS explains how to set up a timeclock slip that prints out an employee's total hours for their shift and total paid hours for the week once they have clocked out for the day.
  
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==Setting up the Timeclock Slip==
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==Enabling the Timeclock Slip==
  
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By setting up the timeclock slip you are changing the content of the report from when your employees clock out at the end of their shift. This will be done by navigating to
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<span style=" color:#d7261d"> '''The settings mentioned in this section will need to be set on every station you will want the time clock slip to be printed from.'''
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<code>Setup-> Time Clock-> Options -> Network Settings Tab</code>.
 
  
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[[File:TimeClockOptNetworkSettings.png | ]] [[File:TimeClockSlipReport.png | 460px ]]
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[[File:TimeClockOptThisComputer.png | ]]<br><br>
  
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'''Report Settings:'''
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:In <code>Setup-> Time Clock-> Options -> This Computer Tab</code> the '''Print Time Clock Slip''' will need to be checked and saved.  
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:'''Remove Break From Total Hours''' - By having the total break hours removed, it is subtracting the total break hours from the employee's total paid hours during their shift. The subtracted total break hours are then appearing on the time clock slip and time clock reports*.
 
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:'''Remove Lunch From Total Hours''' - By having the total lunch hours removed, it is subtracting the total lunch hours from the employee's total paid hours during their shift. The subtracted total lunch hours are then appearing on the time clock slip and time clock reports*.
 
  
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:At <code>Setup-> Local Computer -> Connections</code> and make sure that there is a <u>printer model layout</u> and <u>printer connection</u> setup for the '''Receipt''' option. If there is not a printer setup for that connection then the time clock slip will not print.
  
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'''Pay Week Start:''' This is where you will set the day the pay week starts.
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==Breakdown of the Timeclock Slip==
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::''Example: If you pay your employees every two weeks and the start of that pay week Is on a Sunday, then you will set Pay week start to Sunday and display on the time clock slip as Total Since 10/25 Total Hours : Remaining Minutes.''
 
  
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[[File:TimeClockPunchWoBreaks.png | 460px ]]  [[File:TimeClockPunchWBreaks.png | 460px ]]
  
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:''*Note: You can find the time clock reports [[Using the RTS Timeclock#RTS Timeclock Reports | here ]].  
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'''Pay Week Start:''' The Timeclock slip will include the total paid hours the employee has worked this week. You can configure what day the pay week starts by navigating to <code>Setup -> Timeclock -> Options</code> and setting the '''Pay Week Start''' in the '''Network Settings''' tab.
  
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==Printing the Timeclock Slip==
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'''Employee:''' This section of the Timeclock slip will display the employee's first name, first initial of their last name, and the last 3 digits of their employee number.
  
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'''In/Out:''' This section of the Timeclock slip has the date and time the employee clocked in and out of their shift for that day.
  
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'''Shift:''' The Timeclock slip will show the total paid hours for the employee's shift '''before any breaks are removed'''.
  
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<span style=" color:#d7261d"> '''This will need to be set on every station you will want the time clock slip to be printed from.'''
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'''Lunch*:''' If lunch hours are removed from the employee's total hours, this section will display on the Timeclock slip.
  
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[[File:TimeClockOptThisComputer.png | ]]<br><br>
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'''Break*:''' If break hours are removed from the employee's total hours, this section will display on the Timeclock slip.   
  
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*In <code>Setup-> Time Clock-> Options -> This Computer Tab</code> the '''Print Time Clock Slip''' will need to be checked and saved.
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'''Department:''' If an employee is [[Using the RTS Timeclock#Assigning Departments | ''assigned a department'']] then the department name is displayed here.  
  
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'''Total Hours:''' The Timeclock slip will show the total paid hours for the employee's shift '''after any breaks are removed'''.
  
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*Then you will need to navigate to <code>Setup-> Local Computer -> Connections</code> and make sure that there is a printer connection setup for the '''Reciept''' option. If there is not a printer setup for that connection then the time clock slip will not print.
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'''Total This Week:''' The overall total paid hours an employee has so far for their pay week.  
  
  
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=='''See Also'''==
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:''*Note: You can find how to configure the time clock slip and how the breaks appear in other time clock related reports by going to the [[Using the RTS Timeclock | RTS Timeclock page ]].
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*[[Using the RTS Timeclock | Using the RTS Timeclock]]
 

Latest revision as of 17:34, 27 November 2020

This feature in RTS explains how to set up a timeclock slip that prints out an employee's total hours for their shift and total paid hours for the week once they have clocked out for the day.

Enabling the Timeclock Slip

The settings mentioned in this section will need to be set on every station you will want the time clock slip to be printed from.

TimeClockOptThisComputer.png

In Setup-> Time Clock-> Options -> This Computer Tab the Print Time Clock Slip will need to be checked and saved.
At Setup-> Local Computer -> Connections and make sure that there is a printer model layout and printer connection setup for the Receipt option. If there is not a printer setup for that connection then the time clock slip will not print.

Breakdown of the Timeclock Slip

TimeClockPunchWoBreaks.png TimeClockPunchWBreaks.png

Pay Week Start: The Timeclock slip will include the total paid hours the employee has worked this week. You can configure what day the pay week starts by navigating to Setup -> Timeclock -> Options and setting the Pay Week Start in the Network Settings tab.

Employee: This section of the Timeclock slip will display the employee's first name, first initial of their last name, and the last 3 digits of their employee number.

In/Out: This section of the Timeclock slip has the date and time the employee clocked in and out of their shift for that day.

Shift: The Timeclock slip will show the total paid hours for the employee's shift before any breaks are removed.

Lunch*: If lunch hours are removed from the employee's total hours, this section will display on the Timeclock slip.

Break*: If break hours are removed from the employee's total hours, this section will display on the Timeclock slip.

Department: If an employee is assigned a department then the department name is displayed here.

Total Hours: The Timeclock slip will show the total paid hours for the employee's shift after any breaks are removed.

Total This Week: The overall total paid hours an employee has so far for their pay week.


*Note: You can find how to configure the time clock slip and how the breaks appear in other time clock related reports by going to the RTS Timeclock page .
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